Connect Apaleo to Zoho Inventory

Both apps 135Apaleo 71Zoho Inventory 64

• Trigger
  New Booking

  Triggers when a new booking is created in Apaleo, returning the booker details and its reservations.

• Trigger
  New Company

  Triggers when a new company is created in Apaleo.

• Trigger
  New Folio

  Triggers when a new folio is created in Apaleo, newest first.

• Trigger
  New Reservation

  Triggers when a new reservation is created in Apaleo, optionally limited to certain properties, statuses or channels.

• Trigger
  Reservation Updated

  Triggers when a reservation is created or changed, including status changes such as check-in, check-out or cancellation.

• Action
  Add Allowance to Folio

  Posts an allowance (a discount or credit) to a folio in Apaleo.

• Action
  Add Charge to Folio

  Adds a charge for a good or service to a folio and posts it immediately. Returns the new charge id and any fee charge ids.

• Action
  Add Reservations to Booking

  Creates one or more new reservations and adds them to an existing booking. Returns the ids of the reservations that were created.

• Action
  Amend Reservation Stay

  Changes the stay details of a reservation: arrival, departure, number of guests and the rate plan for each night.

• Action
  Assign Unit to Reservation

  Assigns a specific unit (room) to a confirmed or in-house reservation, optionally for part of the stay and optionally locking it.

• Action
  Book Service for Reservation

  Books a service (such as breakfast or spa) onto an existing reservation, for the whole stay or for specific dates.

• Action
  Cancel Block

  Cancels a block that is Definite or Tentative, changing its status to Canceled.

• Action
  Cancel Invoice

  Cancels an invoice in Apaleo, creating a cancellation invoice and reopening the folio where applicable.

• Action
  Cancel Reservation

  Cancels a confirmed reservation whose arrival is still in the future, setting its status to Canceled.

• Action
  Change Unit Condition

  Changes the housekeeping condition (Clean, Clean to be inspected, Dirty) of a unit in apaleo.

• Action
  Check In Reservation

  Checks in a confirmed reservation that has a unit assigned, moving it to In House.

• Action
  Check Out Reservation

  Checks out an in-house reservation, setting its status to Checked Out and posting all open folio charges.

• Action
  Close Folio

  Closes a folio so no further charges or payments can be added. Only possible when the folio balance is 0; this cannot be undone.

• Action
  Confirm Block

  Confirms a tentative block, changing its status to Definite.

• Action
  Create Block

  Creates a block of inventory for a group booking at a given rate plan and date range, and returns the new block's id.

• Action
  Create Booking

  Creates a booking in Apaleo containing one or more reservations for a booker. Returns the new booking id and the ids of its reservations.

• Action
  Create Company

  Creates a company (corporate account) for a property in Apaleo, with its address, tax details and bookable rate plans.

• Action
  Create Folio

  Creates an additional guest folio for a reservation, or a new external folio for a property, with the given debitor.

• Action
  Create Group

  Creates a group booking in Apaleo for one or more properties, with the booker's details. Returns the new group's id.

• Action
  Create Invoice

  Creates an invoice for one folio. The folio's debitor must have a name, city, postal code and country.

• Action
  Create Maintenance

  Creates a maintenance window (out of service, out of order or out of inventory) for a unit.

• Action
  Create Payment

  Records a custom payment (cash, cheque, voucher or externally processed) on an Apaleo folio.

• Action
  Create Payment Link

  Creates a link to a payment form where a guest can pay an amount toward a folio. Returns the id of the pending payment.

• Action
  Create Refund

  Creates a refund on an Apaleo folio for the given amount and payment method. The refund is processed asynchronously.

• Action
  Create Unit

  Creates a new unit (room) in an Apaleo property.

• Action
  Delete Block

  Deletes a block, as long as no reservations have been picked up from it.

• Action
  Delete Company

  Deletes a company and removes it from any rate plans that have not used it yet.

• Action
  Delete Folio

  Deletes an empty, non-main folio. This cannot be undone.

• Action
  Delete Group

  Deletes a group booking in Apaleo. Only possible while no blocks are linked to the group.

• Action
  Delete Maintenance

  Deletes a maintenance window from a unit. Maintenances that started yesterday or earlier cannot be deleted.

• Action
  Get Block

  Returns a specific Apaleo block (inventory held for a group booking) by its ID.

• Action
  Get Booking

  Returns a booking with its booker details, reservations and property totals.

• Action
  Get Company

  Returns a company (corporate account) by its ID, including its address, tax details and bookable rate plans.

• Action
  Get Folio

  Returns one folio by ID, including its charges, allowances, payments, balance and debitor details.

• Action
  Get Group

  Returns a specific group booking, optionally including its blocks and available actions.

• Action
  Get Invoice

  Returns an invoice's details, including recipient, line items, payments, tax details and totals.

• Action
  Get Invoice PDF

  Downloads the PDF file of an existing invoice.

• Action
  Get Maintenance

  Returns a scheduled unit maintenance (out of service, out of order or out of inventory) by its ID, including its unit and time window.

• Action
  Get Payment

  Returns a single payment on a folio, including its amount, method, status and dates.

• Action
  Get Property

  Returns a property (hotel) by its id, including its name, address, company details, time zone and currency.

• Action
  Get Rate Plan

  Returns a single rate plan by its ID, including its pricing, policies, restrictions and channels.

• Action
  Get Reservation

  Returns a single reservation, including its guest, stay dates, rate plan, unit and amounts.

• Action
  Get Service

  Returns a specific service (such as breakfast) with its price, availability and accounting settings.

• Action
  Get Stay Offers

  Returns the available room offers (unit groups with rate plans and prices) for a property, arrival and departure date and number of guests.

• Action
  Get Unit

  Returns a single unit (room or space) with its property, unit group, status, and attributes.

• Action
  Get Unit Group

  Returns a unit group (room type) with its property, names, descriptions, capacity and unit count.

• Action
  List Bookings

  Returns the bookings in your Apaleo account, optionally filtered by reservation, group, channel, external code or booker details.

• Action
  List Folios

  Returns the folios in your Apaleo account, optionally filtered by property, reservation, booking, company, status, type, dates or balance.

• Action
  List Payments

  Returns the payments recorded on a folio, newest first, optionally filtered by payment status.

• Action
  List Properties

  Returns the list of properties (hotels) in the Apaleo account, optionally filtered by status or country.

• Action
  List Rate Plans

  Returns the rate plans in your Apaleo account, optionally filtered by property, codes, channels, unit groups and other criteria.

• Action
  List Rates

  Returns the prices and restrictions of a rate plan for each time slice in a date range.

• Action
  List Reservations

  Returns the reservations in your Apaleo account, optionally filtered by booking, property, status, dates, guest text and more.

• Action
  List Services

  Returns the services (extras such as breakfast or parking) set up for your properties, optionally filtered by property, name, channel or type.

• Action
  List Unit Groups

  Returns the unit groups (room types, meeting rooms, parking and similar) defined in Apaleo, optionally for one property.

• Action
  List Units

  Returns the units (rooms) of your Apaleo account, optionally filtered by property, unit group, condition, occupancy or name.

• Action
  Mark Invoice Paid

  Marks an Apaleo invoice as paid, recording the payment method and receipt reference.

• Action
  Reopen Folio

  Reopens a closed folio so charges and payments can be posted again. Only works when no invoice has been created for the folio.

• Action
  Update Booking

  Updates a booking's comment, booker comment, booker or payment account.

• Action
  Update Company

  Updates an existing company's name, contact details, tax IDs, address, invoicing options or rate plans. Fields left blank are not changed.

• Action
  Update Folio

  Updates a folio's debitor or company in Apaleo.

• Action
  Update Group

  Updates a group booking's name, comments, properties, booker or payment account.

• Action
  Update Maintenance

  Updates the start, end or description of an existing maintenance window for a unit.

• Action
  Update Rates

  Creates or overwrites the prices and restrictions of a rate plan for the given time slices.

• Action
  Update Reservation

  Updates a reservation's comments, travel purpose, market segment, company, charge and pre-check-in flags, or applies other allowed changes such as the primary guest.

• Action
  Update Unit

  Updates a unit's name, description, condition, unit group or maximum occupancy in Apaleo. Only the fields you fill in are changed.

• Action
  Add Credit Note Comment

  Tool to add a comment to a credit note in Zoho Inventory. Use when needing to add notes or comments to a specific credit note for record-keeping or audit purposes.

• Action
  Add Invoice Attachment

  Tool to upload an attachment to a specific invoice. Use when you need to add a file attachment to an invoice.

• Action
  Add Invoice Comment

  Tool to add a comment to a specific invoice in Zoho Inventory. Use when you need to add notes, updates, or internal/client-visible comments to an invoice.

• Action
  Apply Credits To Invoices

  Tool to apply credits from a credit note to one or more invoices. Use when you need to apply available credits from a credit note to settle invoice balances.

• Action
  Bulk Delete Sales Orders

  Tool to bulk delete sales orders. Use this to remove multiple sales orders at once.

• Action
  Bulk Email Invoices

  Sends multiple invoices by email to a contact in a single API call. Use this tool when you need to email up to 10 invoices at once to a customer. The invoices will be scheduled for delivery and the contact will receive individual emails for each invoice. If contact_id is not provided, the action will automatically fetch the customer_id from the first invoice and use that as the contact.

• Action
  Bulk Export Invoices

  Tool to bulk export invoices as a single PDF. Use when you need to download multiple invoices in a single file for archiving or sharing.

• Action
  Bulk Print Invoices

  Generate a consolidated PDF containing multiple invoices for printing or archiving. Use this tool to download one or more invoices as a single PDF document. The PDF can contain up to 25 invoices and is useful for bulk printing, record keeping, or sharing with customers.

• Action
  Bulk Print Packages

  Tool to bulk print package slips as a consolidated PDF. Use when you need a PDF file of multiple package slips for printing or archiving.

• Action
  Create Bill

  Tool to create a bill in Zoho Inventory. Use when a vendor supplies goods/services on credit and you need to track the amount owed.

• Action
  Create Contact

  Tool to create a new contact (customer or vendor) in Zoho Inventory. Use when you need to add a new business relationship to your organization.

• Action
  Create Contact Person

  Tool to create a contact person. Use when you need to add a new contact person to an existing contact in Zoho Inventory.

• Action
  Create Credit Note

  Tool to create a new credit note in Zoho Inventory. Use when you need to issue a credit note to a customer for returns, refunds, or adjustments.

• Action
  Create Customer Payment

  Tool to create a customer payment in Zoho Inventory. Use when recording a payment received from a customer against one or more invoices.

• Action
  Create Invoice

  Tool to create a new invoice in Zoho Inventory. Use when you need to invoice a customer for products or services sold.

• Action
  Create Item

  Tool to create a new item in Zoho Inventory. Use when you need to add a new product or service to your inventory catalog.

• Action
  Create Item Group

  Tool to create an item group in Zoho Inventory. Use when you need to create a new item group with multiple items that share common attributes like size or color variations.

• Action
  Create Package

  Tool to create a package for a sales order in Zoho Inventory. Use when you need to prepare items from a sales order for shipping.

• Action
  Create Purchase Order

  Tool to create a purchase order in Zoho Inventory. Use when you need to order goods or services from a vendor.

• Action
  Create Sales Order

  Tool to create a sales order in Zoho Inventory. Use when a customer places an order for products and you need to track the sale before invoicing.

• Action
  Deactivate Contact

  Tool to mark a contact as inactive in Zoho Inventory. Use when you need to deactivate a contact without permanently deleting it.

• Action
  Deactivate Item

  Tool to mark an item as inactive in Zoho Inventory. Use when you need to deactivate an item without permanently deleting it.

• Action
  Deactivate Item Group

  Tool to mark an item group as inactive in Zoho Inventory. Use when you need to deactivate an item group and all its items without permanently deleting them.

• Action
  Delete Contact

  Tool to delete a contact. Use when you need to remove an existing contact from your organization after confirming it is no longer needed.

• Action
  Delete Contact Person

  Tool to delete a contact person. Use when you need to remove a contact person from your organization after confirming it is no longer needed.

• Action
  Delete Invoice

  Tool to delete an invoice. Use when you need to remove an existing invoice that has no payments or credits applied.

• Action
  Delete Invoice Attachment

  Tool to delete an invoice attachment. Use when you need to remove a file attached to an invoice.

• Action
  Delete Invoice Comment

  Delete a specific comment from an invoice in Zoho Inventory.

• Action
  Delete Item

  Tool to delete an item. Use when you need to remove an existing inventory item after confirming it is not referenced in any transactions.

• Action
  Delete Item Group

  Tool to delete an item group. Use to remove an existing item group that is no longer needed.

• Action
  Delete Item Image

  Tool to delete an image associated with an item. Use when you need to remove an item's image after ensuring it's no longer required.

• Action
  Delete Package

  Tool to delete a package. Use when you need to remove an existing package created for a sales order.

• Action
  Delete Sales Order

  Tool to delete a sales order. Use when you need to remove an existing sales order.

• Action
  Disable Payment Reminder

  Tool to disable payment reminders for an invoice. Use when you want to stop automatic payment reminders for an invoice after it has been issued.

• Action
  Email Contact

  Tool to email a contact in Zoho Inventory. Use when you need to send an email to a specific contact with a custom subject and body.

• Action
  Email Contact Statement

  Tool to email a statement of transactions to a contact. Use when you need to send account statements to customers or vendors.

• Action
  Email Credit Note

  Tool to email a credit note to customers. Use when you need to send a credit note via email to recipients.

• Action
  Email Invoice

  Tool to email a specific invoice to customers. Use when you need to send an invoice via email, with optional attachments.

• Action
  Enable Invoice Payment Reminder

  Tool to enable payment reminders for an invoice. Use when you want to activate automatic payment reminders for an invoice after it has been issued.

• Action
  Get Contact

  Tool to retrieve a specific contact by ID from Zoho Inventory. Use when you need to get detailed information about a customer or vendor contact.

• Action
  Get Contact Address

  Tool to get contact address. Use when you need to retrieve address information for a specific contact.

• Action
  Get Credit Note

  Tool to retrieve a credit note by ID. Use when you need to fetch detailed information about a specific credit note.

• Action
  Get Credit Note Email Content

  Tool to get credit note email content including subject, body, recipients, and available templates. Use when you need to preview or retrieve the email content for a credit note before sending it.

• Action
  Get Current User

  Tool to get details of the currently authenticated user in Zoho Inventory. Use when you need to retrieve user profile information, permissions, or validate the authenticated user.

• Action
  Get Invoice

  Retrieve the complete details of one existing invoice by invoice ID.

• Action
  Get Item

  Retrieve the complete details of one existing inventory item by item ID.

• Action
  Get Package

  Retrieve complete details for one existing package by ID.

• Action
  Get Purchase Order

  Retrieve complete details for one existing purchase order by ID.

• Action
  Get Sales Order

  Tool to retrieve the details of an existing sales order. Use when you need to get complete information about a sales order including line items, customer details, shipping information, and order status.

• Action
  Get Variant Opening Stock

  Retrieve opening-stock configuration for one item variant.

• Action
  List Bills

  Tool to list bills. Use when needing to fetch bills for an organization.

• Action
  List Contacts

  Tool to list all contacts (customers and vendors) in Zoho Inventory. Use when needing to fetch contacts for an organization.

• Action
  List Credit Notes

  Tool to list all credit notes. Use when needing to fetch credit notes for an organization. Supports filtering by status, customer, date, and other criteria.

• Action
  List Currencies

  Tool to list all currencies configured in Zoho Inventory. Use when you need to retrieve available currencies, exchange rates, or identify the base currency for an organization.

• Action
  List Customer Payments

  List customer payments for a Zoho Inventory organization.

• Action
  List Invoice Payments

  Tool to list all payments received for a specific invoice. Use when you need to retrieve payment records for an invoice.

• Action
  List Invoices

  Tool to list all invoices in Zoho Inventory. Use when you need to retrieve invoices for an organization.

• Action
  List Items

  Tool to list all items in Zoho Inventory. Use when you need to retrieve inventory items for an organization.

• Action
  List Organizations

  Tool to list all organizations the user has access to in Zoho Inventory. Use when you need to get organization IDs or view available organizations. This action does not require organization_id as a parameter.

• Action
  List Purchase Orders

  Tool to list purchase orders. Use when needing to fetch purchase orders for an organization.

• Action
  List Sales Orders

  Tool to list sales orders. Use when needing to fetch sales orders for an organization.

• Action
  Update Contact

  Update editable details for one customer or vendor contact.

• Action
  Update Item

  Update editable catalog details for one existing Zoho Inventory item.

• Action
  Update Variant Opening Stock

  Update organization-level or location-level opening stock for one variant.

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