Connect Apaleo to NGP VAN

Both apps 91Apaleo 71NGP VAN 20

• Trigger
  New Booking

  Triggers when a new booking is created in Apaleo, returning the booker details and its reservations.

• Trigger
  New Company

  Triggers when a new company is created in Apaleo.

• Trigger
  New Folio

  Triggers when a new folio is created in Apaleo, newest first.

• Trigger
  New Reservation

  Triggers when a new reservation is created in Apaleo, optionally limited to certain properties, statuses or channels.

• Trigger
  Reservation Updated

  Triggers when a reservation is created or changed, including status changes such as check-in, check-out or cancellation.

• Action
  Add Allowance to Folio

  Posts an allowance (a discount or credit) to a folio in Apaleo.

• Action
  Add Charge to Folio

  Adds a charge for a good or service to a folio and posts it immediately. Returns the new charge id and any fee charge ids.

• Action
  Add Reservations to Booking

  Creates one or more new reservations and adds them to an existing booking. Returns the ids of the reservations that were created.

• Action
  Amend Reservation Stay

  Changes the stay details of a reservation: arrival, departure, number of guests and the rate plan for each night.

• Action
  Assign Unit to Reservation

  Assigns a specific unit (room) to a confirmed or in-house reservation, optionally for part of the stay and optionally locking it.

• Action
  Book Service for Reservation

  Books a service (such as breakfast or spa) onto an existing reservation, for the whole stay or for specific dates.

• Action
  Cancel Block

  Cancels a block that is Definite or Tentative, changing its status to Canceled.

• Action
  Cancel Invoice

  Cancels an invoice in Apaleo, creating a cancellation invoice and reopening the folio where applicable.

• Action
  Cancel Reservation

  Cancels a confirmed reservation whose arrival is still in the future, setting its status to Canceled.

• Action
  Change Unit Condition

  Changes the housekeeping condition (Clean, Clean to be inspected, Dirty) of a unit in apaleo.

• Action
  Check In Reservation

  Checks in a confirmed reservation that has a unit assigned, moving it to In House.

• Action
  Check Out Reservation

  Checks out an in-house reservation, setting its status to Checked Out and posting all open folio charges.

• Action
  Close Folio

  Closes a folio so no further charges or payments can be added. Only possible when the folio balance is 0; this cannot be undone.

• Action
  Confirm Block

  Confirms a tentative block, changing its status to Definite.

• Action
  Create Block

  Creates a block of inventory for a group booking at a given rate plan and date range, and returns the new block's id.

• Action
  Create Booking

  Creates a booking in Apaleo containing one or more reservations for a booker. Returns the new booking id and the ids of its reservations.

• Action
  Create Company

  Creates a company (corporate account) for a property in Apaleo, with its address, tax details and bookable rate plans.

• Action
  Create Folio

  Creates an additional guest folio for a reservation, or a new external folio for a property, with the given debitor.

• Action
  Create Group

  Creates a group booking in Apaleo for one or more properties, with the booker's details. Returns the new group's id.

• Action
  Create Invoice

  Creates an invoice for one folio. The folio's debitor must have a name, city, postal code and country.

• Action
  Create Maintenance

  Creates a maintenance window (out of service, out of order or out of inventory) for a unit.

• Action
  Create Payment

  Records a custom payment (cash, cheque, voucher or externally processed) on an Apaleo folio.

• Action
  Create Payment Link

  Creates a link to a payment form where a guest can pay an amount toward a folio. Returns the id of the pending payment.

• Action
  Create Refund

  Creates a refund on an Apaleo folio for the given amount and payment method. The refund is processed asynchronously.

• Action
  Create Unit

  Creates a new unit (room) in an Apaleo property.

• Action
  Delete Block

  Deletes a block, as long as no reservations have been picked up from it.

• Action
  Delete Company

  Deletes a company and removes it from any rate plans that have not used it yet.

• Action
  Delete Folio

  Deletes an empty, non-main folio. This cannot be undone.

• Action
  Delete Group

  Deletes a group booking in Apaleo. Only possible while no blocks are linked to the group.

• Action
  Delete Maintenance

  Deletes a maintenance window from a unit. Maintenances that started yesterday or earlier cannot be deleted.

• Action
  Get Block

  Returns a specific Apaleo block (inventory held for a group booking) by its ID.

• Action
  Get Booking

  Returns a booking with its booker details, reservations and property totals.

• Action
  Get Company

  Returns a company (corporate account) by its ID, including its address, tax details and bookable rate plans.

• Action
  Get Folio

  Returns one folio by ID, including its charges, allowances, payments, balance and debitor details.

• Action
  Get Group

  Returns a specific group booking, optionally including its blocks and available actions.

• Action
  Get Invoice

  Returns an invoice's details, including recipient, line items, payments, tax details and totals.

• Action
  Get Invoice PDF

  Downloads the PDF file of an existing invoice.

• Action
  Get Maintenance

  Returns a scheduled unit maintenance (out of service, out of order or out of inventory) by its ID, including its unit and time window.

• Action
  Get Payment

  Returns a single payment on a folio, including its amount, method, status and dates.

• Action
  Get Property

  Returns a property (hotel) by its id, including its name, address, company details, time zone and currency.

• Action
  Get Rate Plan

  Returns a single rate plan by its ID, including its pricing, policies, restrictions and channels.

• Action
  Get Reservation

  Returns a single reservation, including its guest, stay dates, rate plan, unit and amounts.

• Action
  Get Service

  Returns a specific service (such as breakfast) with its price, availability and accounting settings.

• Action
  Get Stay Offers

  Returns the available room offers (unit groups with rate plans and prices) for a property, arrival and departure date and number of guests.

• Action
  Get Unit

  Returns a single unit (room or space) with its property, unit group, status, and attributes.

• Action
  Get Unit Group

  Returns a unit group (room type) with its property, names, descriptions, capacity and unit count.

• Action
  List Bookings

  Returns the bookings in your Apaleo account, optionally filtered by reservation, group, channel, external code or booker details.

• Action
  List Folios

  Returns the folios in your Apaleo account, optionally filtered by property, reservation, booking, company, status, type, dates or balance.

• Action
  List Payments

  Returns the payments recorded on a folio, newest first, optionally filtered by payment status.

• Action
  List Properties

  Returns the list of properties (hotels) in the Apaleo account, optionally filtered by status or country.

• Action
  List Rate Plans

  Returns the rate plans in your Apaleo account, optionally filtered by property, codes, channels, unit groups and other criteria.

• Action
  List Rates

  Returns the prices and restrictions of a rate plan for each time slice in a date range.

• Action
  List Reservations

  Returns the reservations in your Apaleo account, optionally filtered by booking, property, status, dates, guest text and more.

• Action
  List Services

  Returns the services (extras such as breakfast or parking) set up for your properties, optionally filtered by property, name, channel or type.

• Action
  List Unit Groups

  Returns the unit groups (room types, meeting rooms, parking and similar) defined in Apaleo, optionally for one property.

• Action
  List Units

  Returns the units (rooms) of your Apaleo account, optionally filtered by property, unit group, condition, occupancy or name.

• Action
  Mark Invoice Paid

  Marks an Apaleo invoice as paid, recording the payment method and receipt reference.

• Action
  Reopen Folio

  Reopens a closed folio so charges and payments can be posted again. Only works when no invoice has been created for the folio.

• Action
  Update Booking

  Updates a booking's comment, booker comment, booker or payment account.

• Action
  Update Company

  Updates an existing company's name, contact details, tax IDs, address, invoicing options or rate plans. Fields left blank are not changed.

• Action
  Update Folio

  Updates a folio's debitor or company in Apaleo.

• Action
  Update Group

  Updates a group booking's name, comments, properties, booker or payment account.

• Action
  Update Maintenance

  Updates the start, end or description of an existing maintenance window for a unit.

• Action
  Update Rates

  Creates or overwrites the prices and restrictions of a rate plan for the given time slices.

• Action
  Update Reservation

  Updates a reservation's comments, travel purpose, market segment, company, charge and pre-check-in flags, or applies other allowed changes such as the primary guest.

• Action
  Update Unit

  Updates a unit's name, description, condition, unit group or maximum occupancy in Apaleo. Only the fields you fill in are changed.

• Action
  Add a Contribution

  Creates a contribution (donation) for a contact in NGP VAN, credited to a designation.

• Action
  Add Activist Codes

  Applies or removes one or more activist codes on a person in NGP VAN.

• Action
  Add Canvass Responses

  Records a canvass interaction on a person in NGP VAN: either a result code such as Not Home, or script responses such as activist codes, survey answers and volunteer activities.

• Action
  Add Contact History

  Records a contact attempt (contact history) on a person in NGP VAN with a result code such as Not Home or Wrong Number, plus optional context like contact type, date and phone.

• Action
  Add Note to Contact

  Adds a free-text note to a person in NGP VAN, optionally with a note category and a contact history record.

• Action
  Add Survey Responses

  Records one or more survey question answers on a person in VAN, optionally with details of how and when they were canvassed.

• Action
  Create Financial Batch

  Creates a financial batch in NGP VAN for grouping contributions under a designation.

• Action
  Create or Update Contact With a Contribution

  Finds a matching contact (creating one if none exists, otherwise updating it) and records a contribution for that contact. Returns the contact's VAN ID and the new contribution ID.

• Action
  Delete code from contact

  Removes a single code (tag) from a contact in NGP VAN.

• Action
  Delete contact

  Deletes (suppresses) a contact record in NGP VAN by its VANID.

• Action
  Find Contact

  Finds the person in NGP VAN who matches the VAN ID, name, date of birth, phone numbers or email addresses you provide, and returns that person's full record.

• Action
  Find Financial Batch

  Finds financial batches whose names contain the given text.

• Action
  Get contact

  Returns a person record from NGP VAN by VAN ID, with optional phones, emails, addresses, custom fields and other details.

• Action
  List activist codes

  Returns the activist codes available in your VAN committee, optionally filtered by status, name or type.

• Action
  List campaigns

  Returns the campaigns in your NGP VAN account, with each campaign's name, type and status.

• Action
  List notes

  Returns the notes recorded on a person (contact) in NGP VAN.

• Action
  Merge contacts

  Merges a source contact into a target contact, keeping the target's values on conflicts and deleting the source.

• Action
  Subscribe Email

  Finds or creates a contact by email address and marks that email as subscribed.

• Action
  Tag a Contact

  Applies a tag or source code to an existing contact.

• Action
  Update note

  Updates the text, view restriction and category of an existing note on a person in NGP VAN.

No trigger or action matches that. Ask your agent to add it: it reads the API documentation and builds what you describe.