Connect Teachworks and Vacation Tracker

Both apps 65Teachworks 45Vacation Tracker 20

• Trigger
  Lesson Completed

  Triggers when a lesson is marked completed in Teachworks.

• Trigger
  New Availability

  Triggers when a new availability block is added for a teacher or employee.

• Trigger
  New Cost Premium

  Triggers when a new cost premium is created in Teachworks.

• Trigger
  New Employee

  Triggers when a new employee (teacher or staff member) is added in Teachworks.

• Trigger
  New Invoice

  Triggers when a new invoice is created in Teachworks.

• Trigger
  New Lesson

  Triggers when a new lesson is scheduled in Teachworks.

• Trigger
  New Lesson Participant

  Triggers when a student is added to a lesson as a new lesson participant.

• Trigger
  New Location

  Triggers when a new location (or sub-location) is added in Teachworks.

• Trigger
  New Other Event

  Triggers when a new other event (such as an open house or staff meeting) is added to the Teachworks calendar.

• Trigger
  New Package Balance Alert

  Triggers when a customer's package balance is created or recalculated in Teachworks (for example after lessons use package units).

• Trigger
  New Payment

  Triggers when a new payment is recorded in Teachworks.

• Trigger
  New Refund

  Triggers when a new refund is recorded against a customer's payment in Teachworks.

• Trigger
  New Service

  Triggers when a new service is created in Teachworks.

• Trigger
  New Student

  Triggers when a new student is added in Teachworks.

• Trigger
  New Unavailability

  Triggers when a new unavailability (time off) is added for an employee in Teachworks.

• Trigger
  New Wage Payment

  Triggers when a new wage payment to an employee is recorded in Teachworks.

• Trigger
  New Wage Tier

  Triggers when a new wage tier is created in Teachworks.

• Action
  Add location

  Creates a new location in your Teachworks account.

• Action
  Add payment allocation

  Allocates part or all of a payment to an invoice.

• Action
  Add profile note

  Creates a profile note on a customer (family) or student.

• Action
  Add student to lesson

  Adds a student to an existing scheduled lesson and returns the updated lesson with its participants.

• Action
  Add wage payment

  Creates a wage payment for an employee in Teachworks.

• Action
  Complete lesson

  Completes a Teachworks lesson: sets attendance status for the lesson or each participant, and records charges and lesson notes.

• Action
  Create Child Student

  Creates a child student who belongs to a family, with their fees billed to that family.

• Action
  Create Employee

  Creates a new employee (teacher or staff member) in Teachworks.

• Action
  Create Family

  Creates a family customer in Teachworks. Families are billed for the lessons of their child students.

• Action
  Create Independent Student

  Creates an independent student in Teachworks: a directly billed customer together with its associated student record.

• Action
  Create Lesson

  Creates a single lesson in Teachworks with a teacher, service, students, location and start/end date and time.

• Action
  Create Payment

  Creates a payment received from a customer (family or independent student).

• Action
  Find Child Student

  Finds child students (students belonging to a family) matching the name, email, phone or other details you supply.

• Action
  Find Customer

  Finds customers (families and independent students) matching name, email, phone, address, type or status, and returns the first match plus all matches.

• Action
  Find Employee

  Finds employees (teachers and staff) matching the name, email, location, status or subject you give, and returns the first match plus the full list.

• Action
  Find Family

  Finds family customers in Teachworks matching the name, email, phone, address or status you supply, returning the first match and the full list.

• Action
  Find Independent Student (Full Details)

  Finds independent-student customers matching the search criteria and returns their full customer profile, including the student details and custom fields.

• Action
  Find Independent Student (Student Details)

  Finds independent students matching name, email, phone, school, status or other criteria and returns their student details.

• Action
  Find Payment

  Finds payments by customer and/or payment date, returning the first match and the full list of matching payments.

• Action
  Get lesson

  Returns a single lesson, including its time, teacher, service, location and participants.

• Action
  List lessons

  Returns lessons in your Teachworks account, optionally filtered by teacher, student, location, service, status or date range.

• Action
  Update customer

  Updates an existing customer in Teachworks — a family or an independent student — including contact details, status, notification preferences and invoice schedules.

• Action
  Update Customer Custom Field Values

  Sets the values of up to 10 custom profile fields on a Teachworks customer.

• Action
  Update employee

  Updates an existing employee's profile, wage settings and user permissions in Teachworks.

• Action
  Update lesson

  Updates an existing lesson's details, schedule, cost override and participants, and returns the updated lesson.

• Action
  Update payment

  Updates an existing payment's customer, date, amount, description, payment method or Stripe transaction ID.

• Action
  Update student

  Updates an existing child student in Teachworks, such as their name, contact details, status, billing and default teachers.

• Action
  Update Student Custom Field Values

  Sets the values of up to 10 custom profile fields on a Teachworks student.

• Trigger
  Leave Cancelled

  Triggers when a leave is cancelled in Vacation Tracker.

• Trigger
  Leave Deleted

  Triggers when a leave is deleted in Vacation Tracker.

• Trigger
  Leave Request Approved

  Triggers when a leave is approved in Vacation Tracker.

• Trigger
  Leave Request Denied

  Triggers when an approver or admin denies a leave request.

• Trigger
  Leave Updated

  Triggers when an open or approved leave is changed, for example its dates, leave type or reason.

• Trigger
  New Leave Added

  Triggers when an approved leave is added for a user, or when a leave request is approved automatically.

• Trigger
  New Leave Request Created

  Triggers when a user requests a leave that needs approval.

• Action
  Add leave

  Creates a leave in Vacation Tracker: a leave request for the acting user, or an already approved leave for a user you manage.

• Action
  Cancel leave

  Cancels an open or approved leave.

• Action
  Delete leave

  Deletes a leave of a user the API key's owner manages and returns the deleted leave.

• Action
  Get department

  Returns a single department with its ID, name, default flag and creation time.

• Action
  Get leave

  Returns a single leave by its ID, including its dates, status, user and leave type.

• Action
  Get location

  Returns a single location with its name, time zone, default flag and creation time.

• Action
  Get user

  Returns a single Vacation Tracker user with their name, email, location, department, status and labels.

• Action
  List departments

  Returns every department in your Vacation Tracker company, with each department's ID, name, default flag and creation time.

• Action
  List leaves

  Returns the leaves that overlap a date range, optionally filtered by status.

• Action
  List leave types

  Returns all of the company's leave types, active and inactive, with their IDs, names and colors.

• Action
  List locations

  Returns every location in your Vacation Tracker company that the API key can see, with each location's name, time zone and default flag.

• Action
  List users

  Returns the users in your Vacation Tracker company, optionally filtered by status, location, department or label.

• Action
  Update leave

  Changes the dates, times, leave type, reason or substitute approver of an open or approved leave. Fields left blank keep their current value.

No trigger or action matches that. Ask your agent to add it: it reads the API documentation and builds what you describe.