# Connect ActiveCollab and Outlook When **New Project** fires in [ActiveCollab](https://apiant.ai/connections/activecollab), your agent runs **Create Contact Folder** in [Outlook](https://apiant.ai/connections/outlook), or **New Calendar Event** in Outlook to **Add Comment to Task** in ActiveCollab. Describe the whole flow and it is built, tested on every scenario and kept running. ActiveCollab **5** triggers ActiveCollab **24** actions Outlook **5** triggers Outlook **43** actions What the catalog holds today. Ask for anything missing and your agent reads the API documentation and adds it. ## What do you want ActiveCollab and Outlook to do together? Give your AI client this address. `https://mcp.apiant.ai` Any client that takes a remote MCP server. Nothing to install. Create your free account, then sign in once in your browser. ### Set it up in your client ### Claude Code Run this in the directory you want to work in. `claude mcp add --transport http -s project apiant-ai https://mcp.apiant.ai` Start Claude Code there, approve the server, and sign in in the browser page it opens. [Claude Code guide (opens in a new tab)](https://apiant.ai/docs/mcp/claude-code) ### Claude, web and desktop Open Customize, then Connectors, then Add custom connector, and paste the address. On Team and Enterprise an owner adds it first. [Setup guide (opens in a new tab)](https://apiant.ai/docs/mcp) ### Cursor Add the address to your MCP configuration as a server URL. Cursor signs you in in your browser. [Setup guide (opens in a new tab)](https://apiant.ai/docs/mcp) ### Zed Open Settings, then AI, then MCP Servers, then Add Server, then Add Remote Server. [Setup guide (opens in a new tab)](https://apiant.ai/docs/mcp) ### Codex and the ChatGPT desktop app Open Settings, then MCP servers, then Add server, and choose Streamable HTTP. From the terminal, Codex takes the address with its own add command and then signs you in. [Setup guide (opens in a new tab)](https://apiant.ai/docs/mcp) ### Any other MCP client Paste the address where the client asks for a remote MCP server URL, and name the server apiant-ai where it lets you. APIANT's skills reach the client over the same connection. [Setup guide (opens in a new tab)](https://apiant.ai/docs/mcp) Example flows ## What ActiveCollab and Outlook can do together ### From ActiveCollab to Outlook - When **New Project** in ActiveCollab then **Create Contact Folder** in Outlook - When **New Task** in ActiveCollab then **Create Email Rule** in Outlook ### From Outlook to ActiveCollab - When **New Calendar Event** in Outlook then **Add Comment to Task** in ActiveCollab - When **New Contact Added** in Outlook then **Add task list** in ActiveCollab Starting points drawn from the triggers and actions in the catalog today. Describe the flow you need, at any depth, and your agent builds it and tests every scenario before it ships. Everything your agent can do with ActiveCollab and Outlook ## Triggers and actions 10 triggers · 67 actions - Trigger **New Project** Fires when a new active project is created in ActiveCollab. - Trigger **New Task** Triggers when a new task is created. - Trigger **New Task List** Triggers when a new task list is created in a project in Active Collab. - Trigger **Task Closed** Triggers when a task is closed in Active Collab. - Trigger **Task Moved** Fires when an open task in the selected project lands in a task list it has not been seen in before (a task moved between task lists). Newly seen tasks also fire on first appearance. - Action **Add Comment to Discussion** Adds a new comment to discussion. - Action **Add Comment to Task** Creates a new comment in selected task. - Action **Add note** Create a note in a project. - Action **Add task list** Create a task list in a project. - Action **Add time record** Log time on a project or task. - Action **Add user** Create a user. - Action **Complete Project** Completes a project. - Action **Complete Task** Completes a task. - Action **Create Company** Creates a new company. - Action **Create Discussion** Creates a new discussion in a project. - Action **Create Project** Creates a new project. - Action **Create Task** Creates a task. - Action **Delete task** Moves a task in a project to trash. - Action **Get Discussion** Returns one discussion including its comments. - Action **Get project** Get a project by id. - Action **Get task** Get a task by id. - Action **Invite User to Project** Invites a new user to a project. - Action **List companies** List companies. - Action **List projects** List active projects. - Action **List task lists** List task lists in a project. - Action **List tasks** List open tasks in a project. - Action **List users** List users. - Action **Update project** Update a project. - Action **Update task** Update a task. - Trigger **Calendar Event Changes** Triggered when a new calendar event occurs (created, updated, or deleted) in the Outlook calendar. - Trigger **New Calendar Event** Triggered when a new calendar event is created in the Outlook calendar. - Trigger **New Contact Added** Triggered when a new contact is added in the Outlook contacts. - Trigger **New Outlook Message** Triggered when a new message is received in the Outlook mailbox. - Trigger **New Sent Message** Triggered when a new message is sent from the Outlook mailbox. - Action **Add Mail Attachment** Tool to add an attachment to an email message. use when you have a message id and need to attach a small (<3 mb) file or reference. - Action **Create Calendar** Tool to create a new calendar in the signed-in user's mailbox. use when organizing events into a separate calendar. - Action **Create Contact Folder** Tool to create a new contact folder in the user's mailbox. use when needing to organize contacts into custom folders. - Action **Create Email Rule** Create email rule filter with conditions and actions - Action **Create Mail Folder** Tool to create a new mail folder. use when you need to organize email into a new folder. - Action **Create Master Category** Tool to create a new category in the user's master category list. use after selecting a unique display name. - Action **Delete Mail Folder** Delete a mail folder from the user's mailbox. use when you need to remove an existing mail folder. - Action **Download Outlook Attachment** Downloads a specific file attachment from an email message in a microsoft outlook mailbox; the attachment must contain 'contentbytes' (binary data) and not be a link or embedded item. - Action **Get Mailbox Settings** Tool to retrieve mailbox settings. use when you need to view settings such as automatic replies, time zone, and working hours for the signed-in or specified user. - Action **Get Mail Delta** Tool to retrieve incremental changes (delta) of messages in a mailbox. use when syncing mailbox updates since last checkpoint. - Action **Get Mail Tips** Tool to retrieve mail tips such as automatic replies and mailbox full status. use when you need to check recipient status before sending mail. - Action **Get Master Categories** Tool to retrieve the user's master category list. use when you need to get all categories defined for the user. - Action **Get Supported Languages** Tool to retrieve supported languages in the user's mailbox. use when you need to display or select from available mailbox languages. - Action **Get Supported Time Zones** Tool to retrieve supported time zones in the user's mailbox. use when you need a list of time zones to display or choose from for event scheduling. - Action **List Calendars** Tool to list calendars in the signed-in user's mailbox. use when you need to retrieve calendars with optional odata queries. - Action **List Event Attachments** Tool to list attachments for a specific outlook calendar event. use when you have an event id and need to view its attachments. - Action **List Outlook Attachments** Lists metadata (like name, size, and type, but not `contentbytes`) for all attachments of a specified outlook email message. - Action **List Reminders** Tool to retrieve reminders for events occurring within a specified time range. use when you need to see upcoming reminders between two datetimes. - Action **Outlook Add Event Attachment** Adds an attachment to a specific outlook calendar event. use when you need to attach a file or nested item to an existing event. - Action **Outlook Calendar Create Event** Creates a new outlook calendar event, ensuring `start datetime` is chronologically before `end datetime`. - Action **Outlook Create Contact** Creates a new contact in a microsoft outlook user's contacts folder. - Action **Outlook Create Draft** Creates an outlook email draft with subject, body, recipients, and an optional attachment. supports creating drafts as part of existing conversation threads by specifying a conversationid; attachments require a name, mimetype, and content. - Action **Outlook Create Draft Reply** Creates a draft reply in the specified user's outlook mailbox to an existing message (identified by a valid `message id`), optionally including a `comment` and cc/bcc recipients. - Action **Outlook Delete Contact** Permanently deletes an existing contact, using its `contact id` (obtainable via 'list user contacts' or 'get contact'), from the outlook contacts of the user specified by `user id`. - Action **Outlook Delete Event** Deletes an existing calendar event, identified by its unique `event id`, from a specified user's microsoft outlook calendar, with an option to send cancellation notifications to attendees. - Action **Outlook Get Contact** Retrieves a specific outlook contact by its `contact id` from the contacts of a specified `user id` (defaults to 'me' for the authenticated user). - Action **Outlook Get Contact Folders** Tool to retrieve a list of contact folders in the signed-in user's mailbox. use after authentication when you need to browse or select among contact folders. - Action **Outlook Get Event** Retrieves the full details of a specific calendar event by its id from a user's outlook calendar, provided the event exists. - Action **Outlook Get Message** Retrieves a specific email message by its id from the specified user's outlook mailbox. use the 'select' parameter to include specific fields like 'internetmessageheaders' for filtering automated emails. - Action **Outlook Get Profile** Retrieves the microsoft outlook profile for a specified user. - Action **Outlook Get Schedule** Retrieves free/busy schedule information for specified email addresses within a defined time window. - Action **Outlook List Contacts** Retrieves a user's microsoft outlook contacts, from the default or a specified contact folder. - Action **Outlook List Events** Retrieves events from a user's outlook calendar via microsoft graph api, supporting pagination, filtering, property selection, sorting, and timezone specification. - Action **Outlook List Mail Folders** Tool to list a user's top-level mail folders. use when you need folders like inbox, drafts, sent items; set include hidden folders=true to include hidden folders. - Action **Outlook List Messages** Retrieves a list of email messages from a specified mail folder in an outlook mailbox, with options for filtering (including by conversationid to get all messages in a thread), pagination, and sorting; ensure 'user id' and 'folder' are valid, and all date/time strings are in iso 8601 format. - Action **Outlook Move Message** Move a message to another folder within the specified user's mailbox. this creates a new copy of the message in the destination folder and removes the original message. - Action **Outlook Reply Email** Sends a plain text reply to an outlook email message, identified by `message id`, allowing optional cc and bcc recipients. - Action **Outlook Search Messages** Searches messages in a microsoft 365 or enterprise outlook account mailbox, supporting filters for sender, subject, attachments, pagination, and sorting by relevance or date. - Action **Outlook Send Email** Sends an email with subject, body, recipients, and an optional attachment via microsoft graph api; attachments require a non-empty file with valid name and mimetype. - Action **Outlook Update Calendar Event** Updates specified fields of an existing outlook calendar event. - Action **Outlook Update Contact** Updates an existing outlook contact, identified by `contact id` for the specified `user id`, requiring at least one other field to be modified. - Action **Outlook Update Email** Updates specified properties of an existing email message; `message id` must identify a valid message within the specified `user id`'s mailbox. - Action **Update Mailbox Settings** Tool to update mailbox settings for the signed-in user. use when you need to configure automatic replies, default time zone, language, or working hours. example: schedule automatic replies for vacation. ## Each app on its own - [ **ActiveCollab** ActiveCollab is a powerful yet simple workspace for task, project, team, client and billing management –...](https://apiant.ai/connections/activecollab) - [ **Outlook** Outlook is Microsoft's email and calendaring platform integrating contacts and scheduling, enabling users to...](https://apiant.ai/connections/outlook) Reviews ## What our customers say ## More from ActiveCollab - [ **ActiveCollab to HubSpot** HubSpot is your all-in-one stop for all of your marketing software needs.](https://apiant.ai/connect/activecollab-to-hubspot) - [ **ActiveCollab to Salesforce** Salesforce is a leading enterprise customer relationship management (CRM) platform.](https://apiant.ai/connect/activecollab-to-salesforce) - [ **ActiveCollab to Slack** Slack is a messaging platform for teams. Post messages, manage channels, users, reminders, and react to...](https://apiant.ai/connect/activecollab-to-slack) - [ **ActiveCollab to Google Sheets** Google Sheets](https://apiant.ai/connect/activecollab-to-google-sheets) - [ **ActiveCollab to Gmail** Gmail is Google’s email service, featuring spam protection, search functions, and seamless integration with...](https://apiant.ai/connect/activecollab-to-gmail) - [ **ActiveCollab to Google Calendar** Google Calendar is a time management tool providing scheduling features, event reminders, and integration...](https://apiant.ai/connect/activecollab-to-google-calendar) ## More into Outlook - [ **HubSpot to Outlook** HubSpot is your all-in-one stop for all of your marketing software needs.](https://apiant.ai/connect/hubspot-to-outlook) - [ **Gmail to Outlook** Gmail is Google’s email service, featuring spam protection, search functions, and seamless integration with...](https://apiant.ai/connect/gmail-to-outlook) - [ **Pipedrive to Outlook** Pipedrive is a sales CRM and pipeline management tool.](https://apiant.ai/connect/pipedrive-to-outlook) - [ **Anchor to Outlook** Get freedom from the burden of invoicing and collections.](https://apiant.ai/connect/anchor-to-outlook) - [ **Conversion Tools to Outlook** Converting your documents between different formats (XML, Excel, CSV, PDF, etc). Fast and Simple.](https://apiant.ai/connect/conversion-tools-to-outlook) - [ **DocuWriter.ai to Outlook** AI-powered service that generates code documentation, tests, and optimizations from your source code files](https://apiant.ai/connect/docuwriter-ai-to-outlook) Questions ## ActiveCollab and Outlook, answered ### ### What can start an automation from ActiveCollab? Any of ActiveCollab's 5 triggers in the catalog, including New Project, New Task, New Task List and Task Moved. Describe the moment in plain language and your agent picks the right one. ### ### What can your agent do in Outlook when something happens in ActiveCollab? Any of Outlook's 43 actions, including Create Calendar, Create Contact Folder, Create Email Rule and Create Mail Folder. Your agent maps the data both ways and tests every scenario before it ships. ### ### Can it also run from Outlook to ActiveCollab? Yes. When something happens in Outlook, your agent can act in ActiveCollab too. This page covers both directions: Outlook's triggers and ActiveCollab's actions are listed here as well. ### ### Do I have to build a connector for ActiveCollab or Outlook? No. Both are in the catalog with their triggers and actions. You describe the automation; your agent builds it, tests every scenario and keeps it running. ### ### What happens when something fails? Your agent works that out for you. It plans the failure paths along with the happy path, then tests every scenario before it ships. ### ### Is there a free plan? Yes. Every plan includes the agent, including free, and building from your own AI client spends no assistant credits.